E-tender

                                                Tele: 26633451                                                                                                        Air Force School

                                                                                                                                 Viman Nagar

Pune-14

AFSVN/1235/3                                                                                                                     Mar 17

 

As per distribution list

 

REQUEST FOR PROPOSAL (RFP)

 

Invitation of Bids for supply of:              Printing of Exam materials

Request for proposal (RFP) No:             AFSVN/17-18 /TDR/03 Dated: 01 Mar 17

1.         Bids in sealed cover are invited for supply of items listed in part III of this RFP. Please superscribe the above mentioned Title, RFP number and date of opening of the bids on the sealed cover to avoid the Bid being declared invalid.

2.         The address and contact numbers for sending bids or seeking clarifications regarding this RFP are given below.

a.         Bids queries to be addressed to:  Principal, Air Force School Viman Nagar Pune-14.

b.         Postal address for sending the Bids: Principal, Air Force School Viman Nagar Pune-14.

c.         Name/ Designation of the contact personnel: Principal AF School Viman Nagar Pune-14.

d.         Telephone numbers of the contact personnel: 26633451/26630112

 

Part-I General information

 

1.         Last date and time for depositing the Bids: Date: 21 Feb 17 Time: 12:30 Hrs

 

2.         Manner of depositing the Bids: Sealed Bids should be sent by registered post at the address given above so as to reach by the due date and time. Late tenders will not be considered. No responsibility will be taken for postal delay or non-delivery/non-receipt of Bid documents. Bids sent by FAX or E-mail will not be considered (unless they have been specifically called for by these due to urgency).

 

3.         Time and date for opening of Bids: Time: 11: 30 Hrs Date 22 Mar 17

 

4.         Location of the Tender Box: Air Force School Viman Nagar2 WING AF, PUNE-411014. Only those Bids that are found in the tender box will be opened. Bids dropped in the wrong Tender Box will be rendered invalid.

 

5.         Place of opening of the Bids: Air Force School Viman Nagar, Pune.

 

6.         Forwarding of Bids -  Bids should be forwarded by Bidders under their original memo/letter pad inter alia furnishing details like PAN,TIN number, VAT/CST number, Bank address with EFT account if applicable, etc and complete postal & e-mail address of their office.

 

7.         Unwillingness to quote: Bidders unwilling to quote should ensure that intimation to this effect reaches before the due date and time of opening of the Bid, failing which the defaulting Bidders may be delisted for the given range of items as mentioned in this RFP.

 

8.         Validity of Bids: The Bids should remain valid till 90 days from the last date of submission of the Bids.

9.         Earnest Money Deposit: - Bidders are required to submit Earnest Money Deposit (EMD) for amount of RS. 5,000/- along with their bids. The EMD may be submitted in the form of an Account Payee Demand Draft, Fixed Deposit Receipt, Banker’s Cheque  or Bank Guarantee from any of the public sector banks or a private sector bank authorized to conduct government business as per Form DPM-13 in the name of Air Force Viman Nagar Payable  at Pune  in case Bank guarantee. EMD is to remain valid for period of forty-five days beyond the final bid validity period. EMD of the unsuccessful bidders will be returned to them at the earliest after expiry of the final bid validity and latest on or before the 30th day after the award of the contract. 

Part II – Essential Details of items /Services required

1.         Schedule of Requirements- List of items / Services required is as follows:

           

            (a)       Rates as per paper size and colours (1 colour,2 colour,3 colour,4 colour)

 

2.         Technical Details: N/A

3.         Delivery Period – Delivery period for supply of items would be 30 days from the effective date of supply order.

4.         Delivery and Period Transportation: Packed and Delivered.

 

5.         Consignee details: Principal AF School Viman Nagar Pune-411014

 

Part III – Standard Conditions of RFP

The Bidders are required to give confirmation of their acceptance of the Standard Conditions of the Request for Proposal mentioned below which will automatically be considered as part Contract concluded with the successful Bidder (i.e. Seller in the Contract) as selected by the Buyer. Failure to do so may result in rejection of the Bid submitted by the Bidder.

 

1.         Law: The Contract shall be considered and made in accordance with the laws of the Republic of India. The contract shall be governed by and interpreted in accordance with the laws of the Republic of India.

2.         Effective Date of the Contract: The contract shall come into effect on the date of signature of both the parties on the contract (Effective Date) and shall remain valid until the completion of the obligations of the parties under the Contract. The deliveries and supplies and performance of the services shall commence from the effective date of the contract.

3.         Arbitration: All disputes or differences arising out of or in connection with the Contract shall be settled by bilateral discussions. Any dispute, disagreement or question arising out of or relating to the Contract or relating to construction or performance, which cannot be settled amicable, may be resolved through arbitration. The standard clause of arbitration is as per Forms DPM-7.

4.         Access to Books of Accounts: In case it is found to the satisfaction of the Buyer that the Seller has engaged an Agents/Agency Commission and penalty for use of undue influence, the Seller, on a specific request of the Buyer, shall provide necessary information/inspection of the relevant financial documents/information.

5.         Non-disclosure of Contract documents: Except with the written consent of the buyer/Seller, other party shall not disclose the contract of any provision, specification, plan, design, pattern, sample or information.

6.         Liquidated Damages: In the event of the Seller’s failure to submit the Bonds, Guarantees and Documents, supply the stores/goods and conduct trials, installation of equipment, training, etc as specified in this contract, the Buyer may, at this discretion, withhold any payment until the completion of the contract. The BUYER may also deduct from the SELLER as agreed, liquidated damages to the sum of 0.5% of the contract price of the delayed/undelivered stores/services mentioned above for every week of delay or part of a week, price of the delayed/undelivered stores/services mentioned above for every week of delay or part of a week, subject to the maximum value of the Liquidated Damages being not higher than 10% of the value of delayed stores.

7.         Notices: Any notice required or permitted by the contract shall be written in the English language and may be delivered personally or may be sent by FAX of registered pre-paid mail/airmail, addressed to the last known address of the party to whom it is sent.

8.         Amendments: No provision of present Contract shall be changed or modified in any way (Including this provision) either in whole or in part except by an instrument in writing made after the date of this Contract and signed on behalf of the both the parties and which expressly states of emend the present Contract.

9.         Taxes and Duties – Indigenous bidders

i)          General

1.         If Bidder desires to ask for excise duty or Sales TAX / VAT extra, the same must be specifically stated. In the absence of any such stipulation, it will be presumed that the prices include all such charges and no claim for the same will be entertained.

 

2.         If reimbursement of any Duty/Tax is intended as extra over the quoted prices, the Bidder must specifically say so. In the absence of any such stipulation it will be presumed that the prices quoted are firm and final and no claim on account of such duty/tax will be entrained after the opening of tenders.

 

3.         If a Bidder chooses to quote a price inclusive of any duty/tax and does not confirm inclusive of such duty/tax so included is firm and final, he should clearly indicate the rate of such duty/tax and quantum of such duty/tax included in the price. Failure to do so may result in ignoring of such offers summarily.

 

4.         If a Bidder is exempted from the payment of any duty/tax up to any value of supplies from them, he should clearly state that no such duty/tax will be charged by firm up to the limit of exemption which he may have. If any concession is available in regard to rate/quantum of any Duty/tax, it should be brought out clearly. Stipulations like, the said duty/tax was presently not applicable but the same will be charged if it becomes leviable later on, will not be accepted unless in such cases it is clearly stated by a Bidder that such duty/tax will not be charged by him even if the same becomes applicable later on. In respect of the Bidders, who fail to comply with this requirement, their quoted prices shall be loaded with the quantum of such duty/tax which is applicable on the item in question for the purpose of comparing their prices with other Bidders.

 

5.         Any change in any duty/tax upward/downward as a result of any statutory variation in excise taking place within contract terms shall be allowed to the extent of actual quantum of reduction of such duty/tax paid by the supplier. Similarly, in case of downward revision in any duty/tax, the actual quantum of reduction of such duty/tax shall be reimbursed to the Buyer by the Seller. All such adjustments shall include all reliefs, exemptions, rebates, concession etc. if any obtained by the Seller.

 

ii)         Sales Tax /VAT

1.          If it is desired by the Bidder to ask for Sales tax /VAT to be paid as extra, the same must be specially stated. In the absence of any such stipulation in the bid, it will be presumed that the prices quoted by the Bidder are inclusive of sales tax and no liability of sales tax will be developed upon the Buyer.

2.         On the Bids quoting sales tax extra, the rate and the nature of Sales Tax applicable at the time of supply should be shown separately. Sales tax will be paid to the Seller at the rate at which it is liable to be assessed or has actually been assessed provided the transaction of sale is legally liable to sales tax and the same is payable as per the terms of the contract.

iii)        Octroi Duty & Local Taxes:

1.         Normally, materials to be supplied to Government Departments against Contracts are exempted from levy of town duty, Octroi Duty, Terminal Tax and other levies of local bodies. The local Town/Municipal Body regulations at times, however, provide for such Exemption only on production of such exemption certificate from any authorized officer. Seller should ensure that stores ordered against contracts placed by this office are exempted from levy of Town Duty/Octroi Duty, Terminal Tax or other local taxes and duties. Wherever required, they should obtain the exemption certificate from the Buyer, to avoid payment of such local taxes or duties.

 

II          In case where the Municipality or other local body insists upon payment of these duties or taxes that same should be paid by the Seller to avoid delay in supplies and possible demurrage charges. The receipt obtained for such payment should be forwarded to the Buyer without delay together with a copy of the relevant act or by –laws/notifications of the Municipality of the local body concerned to enable him to take up the question of refund with the concerned bodies if admissible under the said acts or rules.

 

Part IV – Special Conditions of RFP

 

The Bidder is required to give confirmation of their acceptance of Special Conditions of the RFP mentioned below which will automatically be considered as part of the Contract Conclude with the successful Bidder (i.e. Seller in the contract) as selected by the Buyer. Failure to do so may result in rejection of Bid submitted by the Bidder.

1.         Performance Guarantee: (Indigenous cases): The Bidder will be required to furnish a Performance Guarantee by way of Bank Guarantee through a public sector bank or a private sector bank authorized to conduct government business (ICICI Bank Ltd., Axis Bank Ltd or HDFC Bank Ltd.) for a sum equal to 10% of the contract value within 30 days of receipt of the confirmed order. Performance Bank Guarantee should be valid up to 60 days beyond the date of warranty.

2.         Repeat Order Clause - N/A

3.         Risk & Expense clause -

a.         Should the stores or any stores or any instalment thereof not be delivered with the time specified in the contract documents, or if defective delivery is made in respect of the stores or any instalment thereof, the Buyer shall after granting the Seller 45 days to cure the breach, be at liberty, without prejudice to any other remedies for breach of contract, to cancel the contract wholly or to the extent of such default.

b.         Should the stores or any instalment thereof not perform in accordance with the specifications / parameters provided by the SELLER during the check proof tests to be one in the Buyer’s country, the Buyer shall be at liberty, without prejudice to any other remedies for breach of contract, to cancel the contract  wholly or to the extent of such default.

c.         In case of a material breach that was not remedied within 45 days the BUYER shall, having given the right of first refusal to the SELLER be at liberty to purchase, manufacture, or procure from any other source as the things fit other stores of the same or similar description to make good:-
i. Such default

ii.         In the event of the contract being wholly determined the balance of the stores remaining to be delivered there under.

d.         Any excess of the purchase price, cost of manufacture, or value of any stores procured form any other supplier as the case may be, over the contract price appropriate to such default or balance shall be recoverable from the SELLAR. Such recoveries shall not exceed___ % of the value of the contract”  

3.         Payment Terms: 100% payment on delivery and acceptance by the user.

4.         Advance Payments: No advance payment(s) will be made.

5.         Paying Authority: AF School Viman Nagar,2 Wing AF, Pune 411014.

6.         Specification: AS Follows:

 

Sl No

Particulars(Items)

No of pages

Size(in inches)

Minimum Qty required

1

Teachers Dairy (Blue)

280 – Pages

(Per Page)

Size - 8.5" X 11"

60 Nos.

2

Teachers Daily Diary

220 – Pages

(Per Page)

Size - 8.5" X 11"

06 Nos.

3

Progress Report Card - Pre Primary

06 – Pages

(Per Page)

Size : -  8" X 11"

500 Nos.

4

Progress Report Card - Std. I to V

04 – Pages

(Per Page)

Size : -  8" X 11"

500 Nos.

5

Progress Report Card - Std. VI to VIII

08 – Pages

(Per Page)

Size : -  8" X 11"

500 Nos.

6

Progress Report Card - Std. IX to X

08 – Pages

(Per Page)

Size : -  8" X 11"

500 Nos.

7

Progress Report Card - Std XI

01-  Pages
(Per Page)

Size : -  8" X 11"

500 Nos.

8

Co-scholastic register - VI to V -

298 – Pages

(Per Page)

Size: -10" X 15"

10 Nos.

9

Co-scholastic register - IX & X -

298 – Pages

(Per Page)

Size: -10" X 15"

10 Nos.

10

Answer Sheet  -

04 – Pages

(Per Page)

Size - 8.5" X 11"

5000 Nos.

11

Answer Sheet -

08 – Pages
(Per Page)

Size - 8.5" X 11"

5000 Nos.

12

Answer Sheet -

12 – Pages
(Per Page)

Size - 8.5" X 11"

5000 Nos.

13

Marking Scheme

01 – Pages
(Per Page)

Size - 8.5" X 11"

1000 Nos.

14

Student Diary

150 – Pages

(Per Page)

Size - 7.5" X 10"

1000 Nos.

15

School Magazine

100 – Pages

(Per Page)

Size - 8.5" X 11"

1000 Nos.

16

Medical Checkup Card

06 – Pages
(Per Page)

Size - 18" X 11"

1000 Nos.

17

Certificate

01 - Page

Size - 8.5" X 11"

1000 Nos.

18

AFCR Register

50 – Pages

(Per Page)

Size - 10" X 15"

50 Nos.

19

Student Identity card

Please attach sample copy

1400 Nos

20

Annual planner

12 Pages

1000 Nos

21

Cash Book

200 - Pages
(Per Page)

Size - 10" X 15"

02 Nos

22

Receipt Book

100 - Pages
(Per Page)

Size - 8.5" X 5.5"

30 Nos

23

Admission Withdrawal Register

300 - Pages
(Per Page)

Size – 15” X 20”

02 Nos

24

Transfer Certificate Book

100 - Pages
(Per Page)

Size - Legal

02 Nos

25

Bonafied Book

100 - Pages
(Per Page)

Size - 9" X 7"

05 Nos

26

Letterhead

100 - Pages

(Per Page)

A4

05 Nos

27

Invitation Card

01 - Page
(Per Page)

Size - 7" X 5"

500 Nos

28

Property Book

500 - Pages
(Per Page)

Size - 10" X 15"

01 Nos

29

Service Book

50 - Pages
(Per Page)

Size - 8.5" X 11"

20 Nos

30

Leave form with carbon copy

100 - Pages
(Per Page)

Size - 8.5" X 5.5"

10 Nos

31

TC application form with carbon copy

100 - Pages
(Per Page)

Size – A4

05 Nos

32

CCA Registers

200 - Pages
(Per Page)

Size - 10" X 15"

02 Nos

           

 

7.         OEM Certificate: In case the Bidder is not the OEM, The agreement certificate with the OEM for sourcing the spares shall be mandatory. However, where OEMs do not exist, minor aggregates and spares can be sourced from authorized vendors subject to quality certification.

8.         The quality to the stores delivered according to the present Contract shall correspond to the technical conditions and standards valid for the deliveries of the same stores for in Seller’s   country or specifications enumerated as per RFP and shall also include therein modification to the stores suggested by the Buyer. Such modifications will be mutually agreed to. The Seller confirms that the stores to be supplied under this Contract shall be new i.e. not manufactured before (Year of Contract), and shall in corporate all the latest improvement and modifications thereto and spares of improved and modified equipment are backward integrated and interchangeable with same equipment supplied by the Seller in the past if any. The Seller shall supply an interchangeability certificate along with the changed part numbers wherein it should be mentioned that item would provide as much life as the original item.

9.         Inspection AuthorityS Edn O, 2 Wing AF

10.       Warranty – a. The following Warranty will form part of the contract placed on the successful Bidder – i. Except as otherwise provided in the invitation tender, the Seller hereby declares that goods, stores articles sold/supplied to the Buyer under this contract shall be of the best quality and workmanship and new in all respects and shall be strictly in accordance with the specification and particulars contained/mentioned in contract. The Seller hereby guarantee that the said goods/stores/articles would continue to conform to the description and quality aforesaid for a period of 12 months form the date of delivery of the said goods stores/articles to the Buyer or 15 months from the date of shipment/dispatch from the Seller’s works whichever is earlier and that notwithstanding the fact that the Buyer may have inspected and/or approved the said goods/ stores articles, if during the aforesaid period of 12/15 months the said goods/stores/articles be discovered not to conform to the description and quality aforesaid not giving satisfactory performance or have deteriorated,  and the decision of the Buyer in that behalf shall be final and binding on the Seller and the Buyer shall be entitled to call upon the Seller to rectify the goods/stores/articles or such portion thereof as is found to  be defective by the Buyer within a reasonable period, or such specified period as may be allowed by the Buyer in his discretion on application made thereof by the Seller, and in such an event, the above period shall apply to the goods/stores/articles rectified from the date of rectification mentioned in warranty thereof otherwise the Seller shall pay to the Buyer such compensation as may arise by reason of the breach of the warranty therein contained.

ii.         Guarantee that they will supply spare parts, if and when required on agreed basis for an agreed price. The agreed basis could be and including but without limitation an agreed discount on the published catalogue or an agreed percentage of profit on the landed cost.

iii.        Warranty to the effect that before going out of production for the spare parts they will give adequate advance notice to the Buyer of the equipment so that the latter may undertake the balance of the lifetime requirements.

Part V – Evaluation Criteria & Price Bid issues

1.         Evaluation Criteria – The broad guidelines for evaluation of Bids will be as follows:

a. Only those Bids will be evaluated which are found to be fulfilling all the eligibility and qualifying requirements of the RFP.

 

b. The Lowest Bid will be decided upon the lowest price quoted by the particular Bidder as per the Price Format given at Para 2 below. The consideration of taxed and duties in evaluation process will be as follow:

i.          In cases where only indigenous Bidders are competing, all taxes and duties (including those for which exemption certificates are issued) quoted by the Bidders will be considered. The ultimate cost to the Buyer would be the deciding factor for ranking of Bids.

ii.         Sales tax and other local levies i.e octroi, entry tax etc. would be ignored in case of indigenous Bidders.

 

c.         The Bidders are required to spell out the rates of Customs duty, Excise duty, VAT, Service Tax, etc. in unambiguous terms; otherwise their offers will be loaded with the maximum rates of duties and taxes for the purpose of comparison of prices. If reimbursement of Customs duty/ Excise Duty/VAT is intended as extra over the quoted prices, the Bidder must specifically say so. In the absence of any such stipulation it will be presumed that the prices quoted are firm and final and no claim on account of such duties will be entertained after the opening of tenders. If a Bidder chooses to quote a price inclusive of any duty and does not confirm inclusive of such duty so included in firm and final, he should clearly indicate the rate of such duty and quantum of excise duty included in the price. Failure to do so may result in ignoring of such offers summarily. If a Bidder is exempted from payment of Customs duty/Excise Duty/VAT duty up to any value of supplies from them, they should clearly state that no excise duty will be charged by them up to the limit of exemption which they may have. If any concession is available in regard to rate/quantum of Customs duty/Excise Duty/VAT, it should be brought out clearly. Stipulations like, excise duty was presently not applicable but the sane will be charged if it becomes leviable  later on, will not be accepted unless in such cases it is clearly stated by a  Bidder  that excise duty will not be charged by him even if the same becomes applicable later on. In respect of the Bidders who fail to comply with this requirement, their quoted prices shall be loaded with the quantum of excise duty which is normally applicable on the item in question for the purpose of comparing their prices with other Bidders. The same logic applies to Customs duty and VAT also. If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price will prevail and the total price will be corrected. If there is a discrepancy between words and figures, the amount in words will prevail for calculation of price.

 

d. The Lowest Acceptable Bid will be considered further for placement of contract/ Supply Order after complete clarification and price negotiations as decided by the Buyer. The Buyer will have the right to award contracts to different Bidders for being lowest in particular items. The Buyer also reserves the right to do Appointment of Quantity, if it is convinced that Lowest Bidder is not in a position to supply full quantity in stipulated time.

 

2.         Price Bid Format: The Price Bid Format is given below and Bidders are required to fill this up correctly with full details:

a.         Basic cost of the item/items:

 

As per paper size and colour (1 colour, 2 colour, 3 colour, 4 colour)

 

Sl No

Particulars(Items)

No of pages

Size(in inches)

Minimum Qty required

1

Teachers Dairy (Blue)

280 – Pages

(Per Page)

Size - 8.5" X 11"

60 Nos.

2

Teachers Daily Diary

220 – Pages

(Per Page)

Size - 8.5" X 11"

06 Nos.

3

Progress Report Card - Pre Primary

06 – Pages

(Per Page)

Size : -  8" X 11"

500 Nos.

4

Progress Report Card - Std. I to V

04 – Pages

(Per Page)

Size : -  8" X 11"

500 Nos.

5

Progress Report Card - Std. VI to VIII

08 – Pages

(Per Page)

Size : -  8" X 11"

500 Nos.

6

Progress Report Card - Std. IX to X

08 – Pages

(Per Page)

Size : -  8" X 11"

500 Nos.

7

Progress Report Card - Std XI

01-  Pages
(Per Page)

Size : -  8" X 11"

500 Nos.

8

Co-scholastic register - VI to V -

298 – Pages

(Per Page)

Size: -10" X 15"

10 Nos.

9

Co-scholastic register - IX & X -

298 – Pages

(Per Page)

Size: -10" X 15"

10 Nos.

10

Answer Sheet  -

04 – Pages

(Per Page)

Size - 8.5" X 11"

5000 Nos.

11

Answer Sheet -

08 – Pages
(Per Page)

Size - 8.5" X 11"

5000 Nos.

12

Answer Sheet -

12 – Pages
(Per Page)

Size - 8.5" X 11"

5000 Nos.

13

Marking Scheme

01 – Pages
(Per Page)

Size - 8.5" X 11"

1000 Nos.

14

Student Diary

150 – Pages

(Per Page)

Size - 7.5" X 10"

1000 Nos.

15

School Magazine

100 – Pages

(Per Page)

Size - 8.5" X 11"

1000 Nos.

16

Medical Checkup Card

06 – Pages
(Per Page)

Size - 18" X 11"

1000 Nos.

17

Certificate

01 - Page

Size - 8.5" X 11"

1000 Nos.

18

AFCR Register

50 – Pages

(Per Page)

Size - 10" X 15"

50 Nos.

19

Student Identity card

Please attach sample copy

1400 Nos

20

Annual planner

12 Pages

1000 Nos

21

Cash Book

200 - Pages
(Per Page)

Size - 10" X 15"

02 Nos

22

Receipt Book

100 - Pages
(Per Page)

Size - 8.5" X 5.5"

30 Nos

23

Admission Withdrawal Register

300 - Pages
(Per Page)

Size – 15” X 20”

02 Nos

24

Transfer Certificate Book

100 - Pages
(Per Page)

Size - Legal

02 Nos

25

Bonafied Book

100 - Pages
(Per Page)

Size - 9" X 7"

05 Nos

26

Letterhead

100 - Pages

(Per Page)

A4

05 Nos

27

Invitation Card

01 - Page
(Per Page)

Size - 7" X 5"

500 Nos

28

Property Book

500 - Pages
(Per Page)

Size - 10" X 15"

01 Nos

29

Service Book

50 - Pages
(Per Page)

Size - 8.5" X 11"

20 Nos

30

Leave form with carbon copy

100 - Pages
(Per Page)

Size - 8.5" X 5.5"

10 Nos

31

TC application form with carbon copy

100 - Pages
(Per Page)

Size – A4

05 Nos

32

CCA Registers

200 - Pages
(Per Page)

Size - 10" X 15"

02 Nos

           

 

b.         Installation / Commissioning charges:

c.         Training:

d.         Technical literature:

e.         Tools:

f.          Any other item:

g.         Is VAT extra?

h.         If yes, then mention the following:

i.          Total value on which VAT is leviable:

ii.         Rate of VAT:

iii.        Total value of VAT leviable:

j.          Is Service Tax extra:

k.         If yes, then mention the following:

i.          Total value of Services on which Service Tax is leviable:

ii.         Rate of Service Tax leviable:

iii.        Total value of Service Tax leviable:

l.          Octroi / Entry taxes:

m.        Any other Taxes /Duties/Overheads/ Other costs:

n.         Grand Total

 

                                                                                                           

                                                                                                            (R Srivastava)

Principal
            AF Sch VN

 

 

 

 

 


 

Tele: 26633451                                                                                                        Air Force School

                                                                                                                                    Viman Nagar

Pune-14

AFSVN/1235/3                                                                                                                     Mar 17

 

 

REQUEST FOR PROPOSAL (RFP)

 

Invitation of Bids for:                                 Hiring of Security Guards 

Request for proposal (RFP) No:                        AFSVN/17-18 /TDR/01 Dated: 1 Mar 17

1.         Bids in sealed cover are invited for supply of items listed in part III of this RFP. Please superscribe the above mentioned Title, RFP number and date of opening of the bids on the sealed cover to avoid the Bid being declared invalid.

2.         The address and contact numbers for sending bids or seeking clarifications regarding this RFP are given below.

a.         Bids queries to be addressed to:  Principal, Air Force School VIman Nagar Pune-14.

b.         Postal address for sending the Bids: Principal, Air Force School Viman Nagar Pune-14.

c.         Name/ Designation of the contact personnel: Principal AF School Viman Nagar Pune-14.

d.         Telephone numbers of the contact personnel: 26633451/26630112

 

Part-I General information

 

1.         Last date and time for depositing the Bids: Date: 21 Mar 17 Time: 12:30 Hrs.

 

2.         Manner of depositing the Bids: Sealed Bids should be sent by registered post at the address given above so as to reach by the due date and time. Late tenders will not be considered. No responsibility will be taken for postal delay or non-delivery/non-receipt of Bid documents.

3.         Time and date for opening of Bids: Time: 11: 30 Hrs Date 22 Mar 17

 

4.         Place of opening of the Bids: Air Force School Viman Nagar, Pune.

 

5.         Forwarding of Bids -  Bids should be forwarded by Bidders under their original memo/letter pad inter alia furnishing details like PAN,TIN number, VAT/CST number, Bank address with EFT account if applicable, etc and complete postal & e-mail address of their office.

 

6.         Unwillingness to quote: Bidders unwilling to quote should ensure that intimation to this effect reaches before the due date and time of opening of the Bid, failing which the defaulting Bidders may be delisted for the given range of items as mentioned in this RFP.

 

7.         Validity of Bids: The Bids should remain valid till 90 days from the last date of submission of the Bids.

8.         Earnest Money Deposit: - Bidders are required to submit Earnest Money Deposit (EMD) for amount of RS. 5,000/- along with their bids. The EMD may be submitted in the form of an Account Payee Demand Draft, Fixed Deposit Receipt, Banker’s Cheque  or Bank Guarantee from any of the public sector banks or a private sector bank authorized to conduct government business as per Form DPM-13 in the name of Air Force Viman Nagar Payable  at Pune  in case Bank guarantee. EMD is to remain valid for period of forty-five days beyond the final bid validity period. EMD of the unsuccessful bidders will be returned to them at the earliest after expiry of the final bid validity and latest on or before the 30th day after the award of the contract. 

Part II – Essential Details of items /Services required

1.         Schedule of Requirements- List of items / Services required is as follows:

Sl No

Name

Description

Qty

1

Security Guard

For 12 hrs for 02 shifts

02

2

Security Guard

For 08 hrs for 01 shift

03

 

2.         Technical Details: N/A

3.         Delivery Period – Delivery period for supply of Security guards would be 10 days from the effective date of supply order.

4.         Delivery and Period Transportation: Not Available

 

5.         Consignee details: Principal AF School Viman Nagar Pune-411014

 

Part III – Standard Conditions of RFP

The Bidders are required to give confirmation of their acceptance of the Standard Conditions of the Request for Proposal mentioned below which will automatically be considered as part Contract concluded with the successful Bidder (i.e. Seller in the Contract) as selected by the Buyer. Failure to do so may result in rejection of the Bid submitted by the Bidder.

 

1.         Law: The Contract shall be considered and made in accordance with the laws of the Republic of India. The contract shall be governed by and interpreted in accordance with the laws of the Republic of India.

2.         Effective Date of the Contract: The contract shall come into effect on the date of signature of both the parties on the contract (Effective Date) and shall remain valid until the completion of the obligations of the parties under the Contract. The deliveries and supplies and performance of the services shall commence from the effective date of the contract.

3.         Arbitration: All disputes or differences arising out of or in connection with the Contract shall be settled by bilateral discussions. Any dispute, disagreement or question arising out of or relating to the Contract or relating to construction or performance, which cannot be settled amicable, may be resolved through arbitration. The standard clause of arbitration is as per Forms DPM-7.

4.         Access to Books of Accounts: In case it is found to the satisfaction of the Buyer that the Seller has engaged an Agents/Agency Commission and penalty for use of undue influence, the Seller, on a specific request of the Buyer, shall provide necessary information/inspection of the relevant financial documents/information.

5.         Non-disclosure of Contract documents: Except with the written consent of the buyer/Seller, other party shall not disclose the contract of any provision, specification, plan, design, pattern, sample or information.

6.         Liquidated Damages: In the event of the Seller’s failure to submit the Bonds, Guarantees and Documents, supply the stores/goods and conduct trials, installation of equipment, training, etc as specified in this contract, the Buyer may, at this discretion, withhold any payment until the completion of the contract. The BUYER may also deduct from the SELLER as agreed, liquidated damages to the sum of 0.5% of the contract price of the delayed/undelivered stores/services mentioned above for every week of delay or part of a week, price of the delayed/undelivered stores/services mentioned above for every week of delay or part of a week, subject to the maximum value of the Liquidated Damages being not higher than 10% of the value of delayed stores.

7.         Notices: Any notice required or permitted by the contract shall be written in the English language and may be delivered personally or may be sent by FAX of registered pre-paid mail/airmail, addressed to the last known address of the party to whom it is sent.

8.         Amendments: No provision of present Contract shall be changed or modified in any way (Including this provision) either in whole or in part except by an instrument in writing made after the date of this Contract and signed on behalf of the both the parties and which expressly states of emend the present Contract.

9.         Taxes and Duties – Indigenous bidders

i)          General

1.         If Bidder desires to ask for excise duty or Sales TAX / VAT extra, the same must be specifically stated. In the absence of any such stipulation, it will be presumed that the prices include all such charges and no claim for the same will be entertained.

 

2.         If reimbursement of any Duty/Tax is intended as extra over the quoted prices, the Bidder must specifically say so. In the absence of any such stipulation it will be presumed that the prices quoted are firm and final and no claim on account of such duty/tax will be entrained after the opening of tenders.

 

3.         If a Bidder chooses to quote a price inclusive of any duty/tax and does not confirm inclusive of such duty/tax so included is firm and final, he should clearly indicate the rate of such duty/tax and quantum of such duty/tax included in the price. Failure to do so may result in ignoring of such offers summarily.

 

4.         If a Bidder is exempted from the payment of any duty/tax up to any value of supplies from them, he should clearly state that no such duty/tax will be charged by firm up to the limit of exemption which he may have. If any concession is available in regard to rate/quantum of any Duty/tax, it should be brought out clearly. Stipulations like, the said duty/tax was presently not applicable but the same will be charged if it becomes leviable later on, will not be accepted unless in such cases it is clearly stated by a Bidder that such duty/tax will not be charged by him even if the same becomes applicable later on. In respect of the Bidders, who fail to comply with this requirement, their quoted prices shall be loaded with the quantum of such duty/tax which is applicable on the item in question for the purpose of comparing their prices with other Bidders.

 

5.         Any change in any duty/tax upward/downward as a result of any statutory variation in excise taking place within contract terms shall be allowed to the extent of actual quantum of reduction of such duty/tax paid by the supplier. Similarly, in case of downward revision in any duty/tax, the actual quantum of reduction of such duty/tax shall be reimbursed to the Buyer by the Seller. All such adjustments shall include all reliefs, exemptions, rebates, concession etc. if any obtained by the Seller.

 

ii)         Sales Tax /VAT

1.          If it is desired by the Bidder to ask for Sales tax /VAT to be paid as extra, the same must be specially stated. In the absence of any such stipulation in the bid, it will be presumed that the prices quoted by the Bidder are inclusive of sales tax and no liability of sales tax will be developed upon the Buyer.

2.         On the Bids quoting sales tax extra, the rate and the nature of Sales Tax applicable at the time of supply should be shown separately. Sales tax will be paid to the Seller at the rate at which it is liable to be assessed or has actually been assessed provided the transaction of sale is legally liable to sales tax and the same is payable as per the terms of the contract.

iii)        Octroi Duty & Local Taxes:

1.         Normally, materials to be supplied to Government Departments against Contracts are exempted from levy of town duty, Octroi Duty, Terminal Tax and other levies of local bodies. The local Town/Municipal Body regulations at times, however, provide for such Exemption only on production of such exemption certificate from any authorized officer. Seller should ensure that stores ordered against contracts placed by this office are exempted from levy of Town Duty/Octroi Duty, Terminal Tax or other local taxes and duties. Wherever required, they should obtain the exemption certificate from the Buyer, to avoid payment of such local taxes or duties.

 

II          In case where the Municipality or other local body insists upon payment of these duties or taxes that same should be paid by the Seller to avoid delay in supplies and possible demurrage charges. The receipt obtained for such payment should be forwarded to the Buyer without delay together with a copy of the relevant act or by –laws/notifications of the Municipality of the local body concerned to enable him to take up the question of refund with the concerned bodies if admissible under the said acts or rules.

 

Part IV – Special Conditions of RFP

 

The Bidder is required to give confirmation of their acceptance of Special Conditions of the RFP mentioned below which will automatically be considered as part of the Contract Conclude with the successful Bidder (i.e. Seller in the contract) as selected by the Buyer. Failure to do so may result in rejection of Bid submitted by the Bidder.

1.         Performance Guarantee: (Indigenous cases): The Bidder will be required to furnish a Performance Guarantee by way of Bank Guarantee through a public sector bank or a private sector bank authorized to conduct government business (ICICI Bank Ltd., Axis Bank Ltd or HDFC Bank Ltd.) for a sum equal to 10% of the contract value within 30 days of receipt of the confirmed order. Performance Bank Guarantee should be valid up to 60 days beyond the date of warranty.

2.         Repeat Order Clause - N/A

3.         Risk & Expense clause -

a.         Should the stores or any stores or any instalment thereof not be delivered with the time specified in the contract documents, or if defective delivery is made in respect of the stores or any instalment thereof, the Buyer shall after granting the Seller 45 days to cure the breach, be at liberty, without prejudice to any other remedies for breach of contract, to cancel the contract wholly or to the extent of such default.

b.         Should the stores or any instalment thereof not perform in accordance with the specifications / parameters provided by the SELLER during the check proof tests to be one in the Buyer’s country, the Buyer shall be at liberty, without prejudice to any other remedies for breach of contract, to cancel the contract  wholly or to the extent of such default.

c.         In case of a material breach that was not remedied within 45 days the BUYER shall, having given the right of first refusal to the SELLER be at liberty to purchase, manufacture, or procure from any other source as the things fit other stores of the same or similar description to make good:-
i. Such default

ii.         In the event of the contract being wholly determined the balance of the stores remaining to be delivered there under.

d.         Any excess of the purchase price, cost of manufacture, or value of any stores procured form any other supplier as the case may be, over the contract price appropriate to such default or balance shall be recoverable from the SELLAR. Such recoveries shall not exceed 05 % of the value of the contract”  

3.         Payment Terms: 100% payment on delivery and acceptance by the user.

4.         Advance Payments: No advance payment(s) will be made.

5.         Paying Authority: AF School Viman Nagar, 2 Wing AF, Pune 411014.

6.         Specification: AS PER ATTACHED LIST.

7.         OEM Certificate: In case the Bidder is not the OEM, The agreement certificate with the OEM for sourcing the spares shall be mandatory. However, where OEMs do not exist, minor aggregates and spares can be sourced from authorized vendors subject to quality certification.

8.         The quality to the stores delivered according to the present Contract shall correspond to the technical conditions and standards valid for the deliveries of the same stores for in Seller’s   country or specifications enumerated as per RFP and shall also include therein modification to the stores suggested by the Buyer. Such modifications will be mutually agreed to. The Seller confirms that the stores to be supplied under this Contract shall be new i.e. not manufactured before (Year of Contract), and shall in corporate all the latest improvement and modifications thereto and spares of improved and modified equipment are backward integrated and interchangeable with same equipment supplied by the Seller in the past if any. The Seller shall supply an interchangeability certificate along with the changed part numbers wherein it should be mentioned that item would provide as much life as the original item.

9.         Inspection Authority: S Edn O, 2 Wing AF

10.       Warranty – a. The following Warranty will form part of the contract placed on the successful Bidder – i. Except as otherwise provided in the invitation tender, the Seller hereby declares that goods, stores articles sold/supplied to the Buyer under this contract shall be of the best quality and workmanship and new in all respects and shall be strictly in accordance with the specification and particulars contained/mentioned in contract. The Seller hereby guarantee that the said goods/stores/articles would continue to conform to the description and quality aforesaid for a period of 12 months form the date of delivery of the said goods stores/articles to the Buyer or 15 months from the date of shipment/dispatch from the Seller’s works whichever is earlier and that notwithstanding the fact that the Buyer may have inspected and/or approved the said goods/ stores articles, if during the aforesaid period of 12/15 months the said goods/stores/articles be discovered not to conform to the description and quality aforesaid not giving satisfactory performance or have deteriorated,  and the decision of the Buyer in that behalf shall be final and binding on the Seller and the Buyer shall be entitled to call upon the Seller to rectify the goods/stores/articles or such portion thereof as is found to  be defective by the Buyer within a reasonable period, or such specified period as may be allowed by the Buyer in his discretion on application made thereof by the Seller, and in such an event, the above period shall apply to the goods/stores/articles rectified from the date of rectification mentioned in warranty thereof otherwise the Seller shall pay to the Buyer such compensation as may arise by reason of the breach of the warranty therein contained.

ii.         Guarantee that they will supply spare parts, if and when required on agreed basis for an agreed price. The agreed basis could be and including but without limitation an agreed discount on the published catalogue or an agreed percentage of profit on the landed cost.

iii.        Warranty to the effect that before going out of production for the spare parts they will give adequate advance notice to the Buyer of the equipment so that the latter may undertake the balance of the lifetime requirements.

Part V – Evaluation Criteria & Price Bid issues

1.         Evaluation Criteria – The broad guidelines for evaluation of Bids will be as follows:

a. Only those Bids will be evaluated which are found to be fulfilling all the eligibility and qualifying requirements of the RFP.

 

b. The Lowest Bid will be decided upon the lowest price quoted by the particular Bidder as per the Price Format given at Para 2 below. The consideration of taxed and duties in evaluation process will be as follow:

i.          In cases where only indigenous Bidders are competing, all taxes and duties (including those for which exemption certificates are issued) quoted by the Bidders will be considered. The ultimate cost to the Buyer would be the deciding factor for ranking of Bids.

ii.         Sales tax and other local levies i.e octroi, entry tax etc. would be ignored in case of indigenous Bidders.

 

c.         The Bidders are required to spell out the rates of Customs duty, Excise duty, VAT, Service Tax, etc. in unambiguous terms; otherwise their offers will be loaded with the maximum rates of duties and taxes for the purpose of comparison of prices. If reimbursement of Customs duty/ Excise Duty/VAT is intended as extra over the quoted prices, the Bidder must specifically say so. In the absence of any such stipulation it will be presumed that the prices quoted are firm and final and no claim on account of such duties will be entertained after the opening of tenders. If a Bidder chooses to quote a price inclusive of any duty and does not confirm inclusive of such duty so included in firm and final, he should clearly indicate the rate of such duty and quantum of excise duty included in the price. Failure to do so may result in ignoring of such offers summarily. If a Bidder is exempted from payment of Customs duty/Excise Duty/VAT duty up to any value of supplies from them, they should clearly state that no excise duty will be charged by them up to the limit of exemption which they may have. If any concession is available in regard to rate/quantum of Customs duty/Excise Duty/VAT, it should be brought out clearly. Stipulations like, excise duty was presently not applicable but the sane will be charged if it becomes leviable  later on, will not be accepted unless in such cases it is clearly stated by a  Bidder  that excise duty will not be charged by him even if the same becomes applicable later on. In respect of the Bidders who fail to comply with this requirement, their quoted prices shall be loaded with the quantum of excise duty which is normally applicable on the item in question for the purpose of comparing their prices with other Bidders. The same logic applies to Customs duty and VAT also. If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price will prevail and the total price will be corrected. If there is a discrepancy between words and figures, the amount in words will prevail for calculation of price.

 

d. The Lowest Acceptable Bid will be considered further for placement of contract/ Supply Order after complete clarification and price negotiations as decided by the Buyer. The Buyer will have the right to award contracts to different Bidders for being lowest in particular items. The Buyer also reserves the right to do Appointment of Quantity, if it is convinced that Lowest Bidder is not in a position to supply full quantity in stipulated time.

 

2.         Price Bid Format: The Price Bid Format is given below and Bidders are required to fill this up correctly with full details:

a.         Basic cost of the item/items:

 

Sl No

Name

Description

Qty

Unit Price

Total Cost

1

Security Guard

For 12 hrs for 02 shifts

02

 

 

2

Security Guard

For 08 hrs for 01 shift

03

 

 

Specification as per attached

Grand Total

 

 

 

 

 

 

b.         Installation / Commissioning charges:

c.         Training:

d.         Technical literature:

e.         Tools:

f.          Any other item:

g.         Is VAT extra?

h.         If yes, then mention the following:

i.          Total value on which VAT is leviable:

ii.         Rate of VAT:

iii.        Total value of VAT leviable:

j.          Is Service Tax extra?

k.         If yes, then mention the following:

i.          Total value of Services on which Service Tax is leviable:

ii.         Rate of Service Tax leviable:

iii.        Total value of Service Tax leviable:

l.          Octroi / Entry taxes:

m.        Any other Taxes /Duties/Overheads/ Other costs:

n.         Grand Total

 

 

 

                                                                                                                        (R Srivastava)

                                                                                                                        Principal AF Sch VN

 


 

 

 

By Regd Post

Tele: 26633451                                                                                                        Air Force School

                                                                                                                                    Viman Nagar

Pune-14

AFSVN/1235/3                                                                                                                     Feb 16

 

As per distribution list

 

REQUEST FOR PROPOSAL (RFP)

 

Invitation of Bids for supply of:              Office and Exam materials

Request for proposal (RFP) No:                        AFSVN/16-17 /TDR/02 Dated: 21 Feb 16

1.         Bids in sealed cover are invited for supply of items listed in part III of this RFP. Please superscribe the above mentioned Title, RFP number and date of opening of the bids on the sealed cover to avoid the Bid being declared invalid.

2.         The address and contact numbers for sending bids or seeking clarifications regarding this RFP are given below.

a.         Bids queries to be addressed to:  Principal, Air Force School VIman Nagar Pune-14.

b.         Postal address for sending the Bids: Principal, Air Force School Viman Nagar Pune-14.

c.         Name/ Designation of the contact personnel: Principal AF School Viman Nagar Pune-14.

d.         Telephone numbers of the contact personnel: 26633451/26630112

 

Part-I General information

 

1.         Last date and time for depositing the Bids: Date: 12 Mar 16 Time: 12:30 Hrs

 

2.         Manner of depositing the Bids: Sealed Bids should be either dropped in the Tender Box marked as TENDER BOX, AF School, or sent by registered post at the address given above so as to reach by the due date and time. Late tenders will not be considered. No responsibility will be taken for postal delay or non-delivery/non-receipt of Bid documents. Bids sent by FAX or E-mail will not be considered (unless they have been specifically called for by these due to urgency).

 

3.         Time and date for opening of Bids: Time: 11: 30 Hrs Date 14 Mar 16

 

4.         Location of the Tender Box: Air Force School Viman Nagar, 2 WING AF, PUNE-411014. Only those Bids that are found in the tender box will be opened. Bids dropped in the wrong Tender Box will be rendered invalid.

 

5.         Place of opening of the Bids: Air Force School Viman Nagar, Pune.

 

6.         Forwarding of Bids -  Bids should be forwarded by Bidders under their original memo/letter pad inter alia furnishing details like PAN,TIN number, VAT/CST number, Bank address with EFT account if applicable, etc and complete postal & e-mail address of their office.

 

7.         Unwillingness to quote: Bidders unwilling to quote should ensure that intimation to this effect reaches before the due date and time of opening of the Bid, failing which the defaulting Bidders may be delisted for the given range of items as mentioned in this RFP.

 

8.         Validity of Bids: The Bids should remain valid till 90 days from the last date of submission of the Bids.

9.         Earnest Money Deposit: - Bidders are required to submit Earnest Money Deposit (EMD) for amount of RS. 5,000/- along with their bids. The EMD may be submitted in the form of an Account Payee Demand Draft, Fixed Deposit Receipt, Banker’s Cheque  or Bank Guarantee from any of the public sector banks or a private sector bank authorized to conduct government business as per Form DPM-13 in the name of Air Force Viman Nagar Payable  at Pune  in case Bank guarantee. EMD is to remain valid for period of forty-five days beyond the final bid validity period. EMD of the unsuccessful bidders will be returned to them at the earliest after expiry of the final bid validity and latest on or before the 30th day after the award of the contract. 

Part II – Essential Details of items /Services required

1.         Schedule of Requirements- List of items / Services required is as follows:

 

Sl No

Item Name

Qty

Unit Price (Rs)

1

Add Gel Pen (BLUE)

1 nos

 

2

Add Gel  Refills (Each)(BLUE)

1 nos

 

3

Add Gel  Refills (Each)(Green)

1 nos

 

4

Binder Clip (All Sizes)

1 Packet

 

5

Box File - Max Clip (Each)

1 nos

 

6

Brown Paper Plastic (DOZ) (THICK)

1 Dozen

 

7

Brown Tape - 1" (EACH)

1 nos

 

8

Brown Tape - 2" (EACH)

1 nos

 

9

Calculator

1 nos

 

10

Camel Poster Colour (1 Box -14 Bottle )

1 Box

 

11

Carbon Paper

1 Packet

 

12

Card Board

1 nos

 

13

CD - RW (Each)

1 Box

 

14

CD-R(Moserbaer) Box

1 nos

 

15

Cello Colour Tape

1 nos

 

16

Cello Tape - 0.5" (each)

1 nos

 

17

Cello Tape - 1" (each)

1 nos

 

18

Cello Tape (2 inch)

1 nos

 

19

Chalk Box ( Coloured )

1 Box

 

20

Chalk Box ( White )

1 Box

 

21

Chart Paper - BLACK(1 no.)

1 nos

 

22

Chart Paper  All colors (1 DOZ)

1 Dozen

 

23

Clay (All Colours)

1 Box

 

24

Clip Board Transperent (OMEGA)

1 nos

 

25

Clip Pin (Plastic Coated)

1 Packet

 

26

Conference Folder

1 nos

 

27

Correction Pen (Each)

1 nos

 

28

Crape Paper (1 DOZ)

1 Dozen

 

29

Crayons (CAMLIN)

1 Box

 

30

DAK Folders (Cards Boards with Three Rexin Flaps)

1 nos

 

31

Double Rulled Sheet (Rim)

 1 Ream

 

32

Double Side Tape 1''

1 nos

 

33

Drawing Pins - Big ( 1 Box - 10 Nos.) Brass Finish

1 Box

 

34

Drawing Pins - Small ( 1 Box - 10 Nos.) Brass Finish

1 Box

 

35

Duster (Magnetic)

1 nos

 

36

Duster (Noraml)

1 nos

 

37

Envolope 9.5 X 4.5  ( 1Pkt - ) WHITE

1 Packet

 

38

Envolope Clothed 12" X 10" Size Each

1 nos

 

39

Envolope Clothed 12" X 5.5" Size Each

1 nos

 

40

Envolope Clothed 16" X 12" Size Each

1 nos

 

41

Envolopes (Brown / White) 12" X 10" Size Each

1 nos

 

42

Eraser (Box)

1 Box

 

43

Executive Bond Paper

1 Ream

 

44

Executive Dairy - 2017

1 nos

 

45

Fevicol - 500 Grams ( Each )

1 nos

 

46

Fevicol Tube - 100 GM ( Each )

1 Tube

 

47

Fevistick - Small (Each)

1 nos

 

48

File Finders

1 nos

 

49

Floroscent Paper (All Colour)

1 Dozen

 

50

Gift Paper

1 Packet

 

51

Glaze Paper (1 DOZ) (Big)

Dozen

 

52

Glaze Paper 6" X 6" (Small)

Packet

 

53

Glitter Pen

1 Packet

 

54

Glitter Powder (pouch)

1 Packet

 

55

Glitter Tape

1 nos

 

56

Glitter Tube

1 Box

 

57

Golden Paper (1 DOZ)

1 Dozen

 

58

Graph Paper Small (1 packet - 100 sheets)

 1 Packet

 

59

Gum Bottle (Camel) 300 ml.

1 nos

 

60

Handmade Paper

1 nos

 

61

Highlighter Pen All Colours (Pkt)(5nos.)

1 nos

 

62

Hole Guard

1 Packet

 

63

HP Deskjet 1112 Colour Printer

1 nos

 

64

HP Laserjet P1108

1 nos

 

65

HP Laserjet Pro MFP M128FW Cartridge

1 nos

 

66

Kite Paper all color (1 DOZ)

1 Dozen

 

67

'L'' Folder - 10 no.

1 nos

 

68

Lamination Sheets

1 nos

 

69

Master Roll

1 Qty

 

70

Note Book 200pgs

1 nos

 

71

Office Folder

1 nos

 

72

OHP Marker (Each)

1 nos

 

73

Paper - Main Paper

 1 Ream

 

74

Paper - Supplementary

 1 Ream

 

75

Paper Cutter Big (Each)

1 nos

 

76

Paper Cutter Small (Each)

1 nos

 

77

Paper Pin Pkts.

1 Packet

 

78

Pencils

1 BOX

 

79

Permanent Marker

1 nos

 

80

Photostat Paper (A3 Size)

 1 Ream

 

81

Photostat Paper ream(A4 Size)

 1 Ream

 

82

Photostat Paper ream(FS Size)

 1 Ream

 

83

Plaster of Paris (POP)

 1 Kg

 

84

Political Map ( 1 Packet - 100 sheets )

 1 Packet

 

85

POST -IT (Stick Flags)

1 nos

 

86

POST-IT (Stick pad)

1 nos

 

87

Punching Machine - Medium Size (no. :280 )

1 nos

 

88

Register Big 2Q (Each)

1 nos

 

89

Register Small 1Q (Each)

1 nos

 

90

Reynolds Pen ( Pkt of 10no.) ( BLUE )

1 packet

 

91

Reynolds Refills ( Pkt of 10no.) ( BLUE )

1 Packet

 

92

Rubber Band ( 1 KG) (MEDIUM Size)

 1 Kg

 

93

Satin Ribbon (1 inch)

1 nos

 

94

Satin Ribbon (1/2 inch)

1 nos

 

95

Satin Ribbon (2 inch)

1 nos

 

96

Scale Big

1 nos

 

97

Scale Small

1 nos

 

98

Scissors Medium (Each)

1 nos

 

99

Silver Paper all color (1 DOZ)

1 Dozen

 

100

Single Rulled Sheet (Rim)

 1 Ream

 

101

Sketch Pen (PKT) (One Colour)

1 Packet

 

102

Spring File (Each)(PRIME)

1 nos

 

103

Stamp Pad Ink 100 ml (CAMEL)

1 Bottle

 

104

Stamp Pad Small

1 nos

 

105

Stapler Small

1 nos

 

106

Stepler Big

1 nos

 

107

Stepler Pins (Big)

1 Packet

 

108

Stepler Pins (Small)

1 Packet

 

109

Suthali (Bundle)

 1 Bundle

 

110

Thermocol sheets (1 inch)

1 nos

 

111

Thermocol sheets (1/2 inch)

1 nos

 

112

Thermocol sheets (2 inch)

1 nos

 

113

Tintade Paper

1 Dozen

 

114

Transperent Files

1 nos

 

115

Twine ( Box - 4 Bundle )

Box

 

116

Voucher Half Box File

1 nos

 

117

Water Colour Brush ( 1 TO 6 no. brush)

1 Qty

 

118

Wax Sealing

1 Box

 

119

White Board Marker (Each)

1 nos

 

120

Whitener

1 nos

 

121

Writing Pad

1 nos

 

122

Baloon (Big)

1 Packet

 

123

Colour Acrylic

1 Box

 

124

Jelly Wax

1 Kg

 

 

2.         Technical Details: As above

3.         Delivery Period – Delivery period for supply of items would be for academic session 2016-2017 from the effective date of supply order.

4.         Delivery and Period Transportation: Packed and Delivered.

 

5.         Consignee details: Principal AF School Viman Nagar Pune-411014

 

Part III – Standard Conditions of RFP

The Bidders are required to give confirmation of their acceptance of the Standard Conditions of the Request for Proposal mentioned below which will automatically be considered as part Contract concluded with the successful Bidder (i.e. Seller in the Contract) as selected by the Buyer. Failure to do so may result in rejection of the Bid submitted by the Bidder.

 

1.         Law: The Contract shall be considered and made in accordance with the laws of the Republic of India. The contract shall be governed by and interpreted in accordance with the laws of the Republic of India.

2.         Effective Date of the Contract: The contract shall come into effect on the date of signature of both the parties on the contract (Effective Date) and shall remain valid until the completion of the obligations of the parties under the Contract. The deliveries and supplies and performance of the services shall commence from the effective date of the contract.

3.         Arbitration: All disputes or differences arising out of or in connection with the Contract shall be settled by bilateral discussions. Any dispute, disagreement or question arising out of or relating to the Contract or relating to construction or performance, which cannot be settled amicable, may be resolved through arbitration. The standard clause of arbitration is as per Forms DPM-7.

4.         Access to Books of Accounts: In case it is found to the satisfaction of the Buyer that the Seller has engaged an Agents/Agency Commission and penalty for use of undue influence, the Seller, on a specific request of the Buyer, shall provide necessary information/inspection of the relevant financial documents/information.

5.         Non-disclosure of Contract documents: Except with the written consent of the buyer/Seller, other party shall not disclose the contract of any provision, specification, plan, design, pattern, sample or information.

6.         Liquidated Damages: In the event of the Seller’s failure to submit the Bonds, Guarantees and Documents, supply the stores/goods and conduct trials, installation of equipment, training, etc as specified in this contract, the Buyer may, at this discretion, withhold any payment until the completion of the contract. The BUYER may also deduct from the SELLER as agreed, liquidated damages to the sum of 0.5% of the contract price of the delayed/undelivered stores/services mentioned above for every week of delay or part of a week, price of the delayed/undelivered stores/services mentioned above for every week of delay or part of a week, subject to the maximum value of the Liquidated Damages being not higher than 10% of the value of delayed stores.

7.         Notices: Any notice required or permitted by the contract shall be written in the English language and may be delivered personally or may be sent by FAX of registered pre-paid mail/airmail, addressed to the last known address of the party to whom it is sent.

8.         Amendments: No provision of present Contract shall be changed or modified in any way (Including this provision) either in whole or in part except by an instrument in writing made after the date of this Contract and signed on behalf of the both the parties and which expressly states of emend the present Contract.

9.         Taxes and Duties – Indigenous bidders

i)          General

1.         If Bidder desires to ask for excise duty or Sales TAX / VAT extra, the same must be specifically stated. In the absence of any such stipulation, it will be presumed that the prices include all such charges and no claim for the same will be entertained.

 

2.         If reimbursement of any Duty/Tax is intended as extra over the quoted prices, the Bidder must specifically say so. In the absence of any such stipulation it will be presumed that the prices quoted are firm and final and no claim on account of such duty/tax will be entrained after the opening of tenders.

 

3.         If a Bidder chooses to quote a price inclusive of any duty/tax and does not confirm inclusive of such duty/tax so included is firm and final, he should clearly indicate the rate of such duty/tax and quantum of such duty/tax included in the price. Failure to do so may result in ignoring of such offers summarily.

 

4.         If a Bidder is exempted from the payment of any duty/tax up to any value of supplies from them, he should clearly state that no such duty/tax will be charged by firm up to the limit of exemption which he may have. If any concession is available in regard to rate/quantum of any Duty/tax, it should be brought out clearly. Stipulations like, the said duty/tax was presently not applicable but the same will be charged if it becomes leviable later on, will not be accepted unless in such cases it is clearly stated by a Bidder that such duty/tax will not be charged by him even if the same becomes applicable later on. In respect of the Bidders, who fail to comply with this requirement, their quoted prices shall be loaded with the quantum of such duty/tax which is applicable on the item in question for the purpose of comparing their prices with other Bidders.

 

5.         Any change in any duty/tax upward/downward as a result of any statutory variation in excise taking place within contract terms shall be allowed to the extent of actual quantum of reduction of such duty/tax paid by the supplier. Similarly, in case of downward revision in any duty/tax, the actual quantum of reduction of such duty/tax shall be reimbursed to the Buyer by the Seller. All such adjustments shall include all reliefs, exemptions, rebates, concession etc. if any obtained by the Seller.

 

ii)         Sales Tax /VAT

1.          If it is desired by the Bidder to ask for Sales tax /VAT to be paid as extra, the same must be specially stated. In the absence of any such stipulation in the bid, it will be presumed that the prices quoted by the Bidder are inclusive of sales tax and no liability of sales tax will be developed upon the Buyer.

2.         On the Bids quoting sales tax extra, the rate and the nature of Sales Tax applicable at the time of supply should be shown separately. Sales tax will be paid to the Seller at the rate at which it is liable to be assessed or has actually been assessed provided the transaction of sale is legally liable to sales tax and the same is payable as per the terms of the contract.

iii)        Octroi Duty & Local Taxes:

1.         Normally, materials to be supplied to Government Departments against Contracts are exempted from levy of town duty, Octroi Duty, Terminal Tax and other levies of local bodies. The local Town/Municipal Body regulations at times, however, provide for such Exemption only on production of such exemption certificate from any authorized officer. Seller should ensure that stores ordered against contracts placed by this office are exempted from levy of Town Duty/Octroi Duty, Terminal Tax or other local taxes and duties. Wherever required, they should obtain the exemption certificate from the Buyer, to avoid payment of such local taxes or duties.

 

II          In case where the Municipality or other local body insists upon payment of these duties or taxes that same should be paid by the Seller to avoid delay in supplies and possible demurrage charges. The receipt obtained for such payment should be forwarded to the Buyer without delay together with a copy of the relevant act or by –laws/notifications of the Municipality of the local body concerned to enable him to take up the question of refund with the concerned bodies if admissible under the said acts or rules.

 

Part IV – Special Conditions of RFP

 

The Bidder is required to give confirmation of their acceptance of Special Conditions of the RFP mentioned below which will automatically be considered as part of the Contract Conclude with the successful Bidder (i.e. Seller in the contract) as selected by the Buyer. Failure to do so may result in rejection of Bid submitted by the Bidder.

1.         Performance Guarantee: (Indigenous cases): The Bidder will be required to furnish a Performance Guarantee by way of Bank Guarantee through a public sector bank or a private sector bank authorized to conduct government business (ICICI Bank Ltd., Axis Bank Ltd or HDFC Bank Ltd.) for a sum equal to 10% of the contract value within 30 days of receipt of the confirmed order. Performance Bank Guarantee should be valid up to 60 days beyond the date of warranty.

2.         Repeat Order Clause - N/A

3.         Risk & Expense clause -

a.         Should the stores or any stores or any instalment thereof not be delivered with the time specified in the contract documents, or if defective delivery is made in respect of the stores or any instalment thereof, the Buyer shall after granting the Seller 45 days to cure the breach, be at liberty, without prejudice to any other remedies for breach of contract, to cancel the contract wholly or to the extent of such default.

b.         Should the stores or any instalment thereof not perform in accordance with the specifications / parameters provided by the SELLER during the check proof tests to be one in the Buyer’s country, the Buyer shall be at liberty, without prejudice to any other remedies for breach of contract, to cancel the contract  wholly or to the extent of such default.

c.         In case of a material breach that was not remedied within 45 days the BUYER shall, having given the right of first refusal to the SELLER be at liberty to purchase, manufacture, or procure from any other source as the things fit other stores of the same or similar description to make good:-
i. Such default

ii.         In the event of the contract being wholly determined the balance of the stores remaining to be delivered there under.

d.         Any excess of the purchase price, cost of manufacture, or value of any stores procured form any other supplier as the case may be, over the contract price appropriate to such default or balance shall be recoverable from the SELLAR. Such recoveries shall not exceed___ % of the value of the contract”  

3.         Payment Terms: 100% payment on delivery and acceptance by the user.

4.         Advance Payments: No advance payment(s) will be made.

5.         Paying Authority: AF School Viman Nagar,2 Wing AF, Pune 411014.

6.         Specification: AS PER ATTACHED LIST.

7.         OEM Certificate: In case the Bidder is not the OEM, The agreement certificate with the OEM for sourcing the spares shall be mandatory. However, where OEMs do not exist, minor aggregates and spares can be sourced from authorized vendors subject to quality certification.

8.         The quality to the stores delivered according to the present Contract shall correspond to the technical conditions and standards valid for the deliveries of the same stores for in Seller’s   country or specifications enumerated as per RFP and shall also include therein modification to the stores suggested by the Buyer. Such modifications will be mutually agreed to. The Seller confirms that the stores to be supplied under this Contract shall be new i.e. not manufactured before (Year of Contract), and shall in corporate all the latest improvement and modifications thereto and spares of improved and modified equipment are backward integrated and interchangeable with same equipment supplied by the Seller in the past if any. The Seller shall supply an interchangeability certificate along with the changed part numbers wherein it should be mentioned that item would provide as much life as the original item.

9.         Inspection Authority: S Edn O, 2 Wing AF

10.       Warranty – a. The following Warranty will form part of the contract placed on the successful Bidder – i. Except as otherwise provided in the invitation tender, the Seller hereby declares that goods, stores articles sold/supplied to the Buyer under this contract shall be of the best quality and workmanship and new in all respects and shall be strictly in accordance with the specification and particulars contained/mentioned in contract. The Seller hereby guarantee that the said goods/stores/articles would continue to conform to the description and quality aforesaid for a period of 12 months form the date of delivery of the said goods stores/articles to the Buyer or 15 months from the date of shipment/dispatch from the Seller’s works whichever is earlier and that notwithstanding the fact that the Buyer may have inspected and/or approved the said goods/ stores articles, if during the aforesaid period of 12/15 months the said goods/stores/articles be discovered not to conform to the description and quality aforesaid not giving satisfactory performance or have deteriorated,  and the decision of the Buyer in that behalf shall be final and binding on the Seller and the Buyer shall be entitled to call upon the Seller to rectify the goods/stores/articles or such portion thereof as is found to  be defective by the Buyer within a reasonable period, or such specified period as may be allowed by the Buyer in his discretion on application made thereof by the Seller, and in such an event, the above period shall apply to the goods/stores/articles rectified from the date of rectification mentioned in warranty thereof otherwise the Seller shall pay to the Buyer such compensation as may arise by reason of the breach of the warranty therein contained.

ii.         Guarantee that they will supply spare parts, if and when required on agreed basis for an agreed price. The agreed basis could be and including but without limitation an agreed discount on the published catalogue or an agreed percentage of profit on the landed cost.

iii.        Warranty to the effect that before going out of production for the spare parts they will give adequate advance notice to the Buyer of the equipment so that the latter may undertake the balance of the lifetime requirements.

Part V – Evaluation Criteria & Price Bid issues

1.         Evaluation Criteria – The broad guidelines for evaluation of Bids will be as follows:

a. Only those Bids will be evaluated which are found to be fulfilling all the eligibility and qualifying requirements of the RFP.

 

b. The Lowest Bid will be decided upon the lowest price quoted by the particular Bidder as per the Price Format given at Para 2 below. The consideration of taxed and duties in evaluation process will be as follow:

i.          In cases where only indigenous Bidders are competing, all taxes and duties (including those for which exemption certificates are issued) quoted by the Bidders will be considered. The ultimate cost to the Buyer would be the deciding factor for ranking of Bids.

ii.         Sales tax and other local levies i.e octroi, entry tax etc. would be ignored in case of indigenous Bidders.

 

c.         The Bidders are required to spell out the rates of Customs duty, Excise duty, VAT, Service Tax, etc. in unambiguous terms; otherwise their offers will be loaded with the maximum rates of duties and taxes for the purpose of comparison of prices. If reimbursement of Customs duty/ Excise Duty/VAT is intended as extra over the quoted prices, the Bidder must specifically say so. In the absence of any such stipulation it will be presumed that the prices quoted are firm and final and no claim on account of such duties will be entertained after the opening of tenders. If a Bidder chooses to quote a price inclusive of any duty and does not confirm inclusive of such duty so included in firm and final, he should clearly indicate the rate of such duty and quantum of excise duty included in the price. Failure to do so may result in ignoring of such offers summarily. If a Bidder is exempted from payment of Customs duty/Excise Duty/VAT duty up to any value of supplies from them, they should clearly state that no excise duty will be charged by them up to the limit of exemption which they may have. If any concession is available in regard to rate/quantum of Customs duty/Excise Duty/VAT, it should be brought out clearly. Stipulations like, excise duty was presently not applicable but the sane will be charged if it becomes leviable  later on, will not be accepted unless in such cases it is clearly stated by a  Bidder  that excise duty will not be charged by him even if the same becomes applicable later on. In respect of the Bidders who fail to comply with this requirement, their quoted prices shall be loaded with the quantum of excise duty which is normally applicable on the item in question for the purpose of comparing their prices with other Bidders. The same logic applies to Customs duty and VAT also. If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price will prevail and the total price will be corrected. If there is a discrepancy between words and figures, the amount in words will prevail for calculation of price.

 

d. The Lowest Acceptable Bid will be considered further for placement of contract/ Supply Order after complete clarification and price negotiations as decided by the Buyer. The Buyer will have the right to award contracts to different Bidders for being lowest in particular items. The Buyer also reserves the right to do Appointment of Quantity, if it is convinced that Lowest Bidder is not in a position to supply full quantity in stipulated time.

2.         Price Bid Format: The Price Bid Format is given below and Bidders are required to fill this up correctly with full details:

a.         Basic cost of the item/items:

Sl No

Item Name

Qty

Unit Price (Rs)

1

Add Gel Pen (BLUE)

1 nos

 

2

Add Gel  Refills (Each)(BLUE)

1 nos

 

3

Add Gel  Refills (Each)(Green)

1 nos

 

4

Binder Clip (All Sizes)

1 Packet

 

5

Box File - Max Clip (Each)

1 nos

 

6

Brown Paper Plastic (DOZ) (THICK)

1 Dozen

 

7

Brown Tape - 1" (EACH)

1 nos

 

8

Brown Tape - 2" (EACH)

1 nos

 

9

Calculator

1 nos

 

10

Camel Poster Colour (1 Box -14 Bottle )

1 Box

 

11

Carbon Paper

1 Packet

 

12

Card Board

1 nos

 

13

CD - RW (Each)

1 Box

 

14

CD-R(Moserbaer) Box

1 nos

 

15

Cello Colour Tape

1 nos

 

16

Cello Tape - 0.5" (each)

1 nos

 

17

Cello Tape - 1" (each)

1 nos

 

18

Cello Tape (2 inch)

1 nos

 

19

Chalk Box ( Coloured )

1 Box

 

20

Chalk Box ( White )

1 Box

 

21

Chart Paper - BLACK(1 no.)

1 nos

 

22

Chart Paper  All colors (1 DOZ)

1 Dozen

 

23

Clay (All Colours)

1 Box

 

24

Clip Board Transperent (OMEGA)

1 nos

 

25

Clip Pin (Plastic Coated)

1 Packet

 

26

Conference Folder

1 nos

 

27

Correction Pen (Each)

1 nos

 

28

Crape Paper (1 DOZ)

1 Dozen

 

29

Crayons (CAMLIN)

1 Box

 

30

DAK Folders (Cards Boards with Three Rexin Flaps)

1 nos

 

31

Double Rulled Sheet (Rim)

 1 Ream

 

32

Double Side Tape 1''

1 nos

 

33

Drawing Pins - Big ( 1 Box - 10 Nos.) Brass Finish

1 Box

 

34

Drawing Pins - Small ( 1 Box - 10 Nos.) Brass Finish

1 Box

 

35

Duster (Magnetic)

1 nos

 

36

Duster (Noraml)

1 nos

 

37

Envolope 9.5 X 4.5  ( 1Pkt - ) WHITE

1 Packet

 

38

Envolope Clothed 12" X 10" Size Each

1 nos

 

39

Envolope Clothed 12" X 5.5" Size Each

1 nos

 

40

Envolope Clothed 16" X 12" Size Each

1 nos

 

41

Envolopes (Brown / White) 12" X 10" Size Each

1 nos

 

42

Eraser (Box)

1 Box

 

43

Executive Bond Paper

1 Ream

 

44

Executive Dairy - 2017

1 nos

 

45

Fevicol - 500 Grams ( Each )

1 nos

 

46

Fevicol Tube - 100 GM ( Each )

1 Tube

 

47

Fevistick - Small (Each)

1 nos

 

48

File Finders

1 nos

 

49

Floroscent Paper (All Colour)

1 Dozen

 

50

Gift Paper

1 Packet

 

51

Glaze Paper (1 DOZ) (Big)

Dozen

 

52

Glaze Paper 6" X 6" (Small)

Packet

 

53

Glitter Pen

1 Packet

 

54

Glitter Powder (pouch)

1 Packet

 

55

Glitter Tape

1 nos

 

56

Glitter Tube

1 Box

 

57

Golden Paper (1 DOZ)

1 Dozen

 

58

Graph Paper Small (1 packet - 100 sheets)

 1 Packet

 

59

Gum Bottle (Camel) 300 ml.

1 nos

 

60

Handmade Paper

1 nos

 

61

Highlighter Pen All Colours (Pkt)(5nos.)

1 nos

 

62

Hole Guard

1 Packet

 

63

HP Deskjet 1112 Colour Printer

1 nos

 

64

HP Laserjet P1108

1 nos

 

65

HP Laserjet Pro MFP M128FW Cartridge

1 nos

 

66

Kite Paper all color (1 DOZ)

1 Dozen

 

67

'L'' Folder - 10 no.

1 nos

 

68

Lamination Sheets

1 nos

 

69

Master Roll

1 Qty

 

70

Note Book 200pgs

1 nos

 

71

Office Folder

1 nos

 

72

OHP Marker (Each)

1 nos

 

73

Paper - Main Paper

 1 Ream

 

74

Paper - Supplementary

 1 Ream

 

75

Paper Cutter Big (Each)

1 nos

 

76

Paper Cutter Small (Each)

1 nos

 

77

Paper Pin Pkts.

1 Packet

 

78

Pencils

1 BOX

 

79

Permanent Marker

1 nos

 

80

Photostat Paper (A3 Size)

 1 Ream

 

81

Photostat Paper ream(A4 Size)

 1 Ream

 

82

Photostat Paper ream(FS Size)

 1 Ream

 

83

Plaster of Paris (POP)

 1 Kg

 

84

Political Map ( 1 Packet - 100 sheets )

 1 Packet

 

85

POST -IT (Stick Flags)

1 nos

 

86

POST-IT (Stick pad)

1 nos

 

87

Punching Machine - Medium Size (no. :280 )

1 nos

 

88

Register Big 2Q (Each)

1 nos

 

89

Register Small 1Q (Each)

1 nos

 

90

Reynolds Pen ( Pkt of 10no.) ( BLUE )

1 packet

 

91

Reynolds Refills ( Pkt of 10no.) ( BLUE )

1 Packet

 

92

Rubber Band ( 1 KG) (MEDIUM Size)

 1 Kg

 

93

Satin Ribbon (1 inch)

1 nos

 

94

Satin Ribbon (1/2 inch)

1 nos

 

95

Satin Ribbon (2 inch)

1 nos

 

96

Scale Big

1 nos

 

97

Scale Small

1 nos

 

98

Scissors Medium (Each)

1 nos

 

99

Silver Paper all color (1 DOZ)

1 Dozen

 

100

Single Rulled Sheet (Rim)

 1 Ream

 

101

Sketch Pen (PKT) (One Colour)

1 Packet

 

102

Spring File (Each)(PRIME)

1 nos

 

103

Stamp Pad Ink 100 ml (CAMEL)

1 Bottle

 

104

Stamp Pad Small

1 nos

 

105

Stapler Small

1 nos

 

106

Stepler Big

1 nos

 

107

Stepler Pins (Big)

1 Packet

 

108

Stepler Pins (Small)

1 Packet

 

109

Suthali (Bundle)

 1 Bundle

 

110

Thermocol sheets (1 inch)

1 nos

 

111

Thermocol sheets (1/2 inch)

1 nos

 

112

Thermocol sheets (2 inch)

1 nos

 

113

Tintade Paper

1 Dozen

 

114

Transperent Files

1 nos

 

115

Twine ( Box - 4 Bundle )

Box

 

116

Voucher Half Box File

1 nos

 

117

Water Colour Brush ( 1 TO 6 no. brush)

1 Qty

 

118

Wax Sealing

1 Box

 

119

White Board Marker (Each)

1 nos

 

120

Whitener

1 nos

 

121

Writing Pad

1 nos

 

122

Baloon (Big)

1 Packet

 

123

Colour Acrylic

1 Box

 

124

Jelly Wax

1 Kg

 

 

b.         Installation / Commissioning charges:

c.         Training:

d.         Technical literature:

e.         Tools:

f.          Any other item:

g.         Is VAT extra?

h.         If yes, then mention the following:

i.          Total value on which VAT is leviable:

ii.         Rate of VAT:

iii.        Total value of VAT leviable:

j.          Is Service Tax extra:

k.         If yes, then mention the following:

i.          Total value of Services on which Service Tax is leviable:

ii.         Rate of Service Tax leviable:

iii.        Total value of Service Tax leviable:

l.          Octroi / Entry taxes:

m.        Any other Taxes /Duties/Overheads/ Other costs:

n.         Grand Total

 

                                                                                                                                                                                                                                                                                                 (R Srivastava)

                                                                                                                                    Principal

                                                                                                                                                                                                      AFS VN